5 Tips and Tricks for Using Word for Business

Helpful functions can save you money and time


Most people don’t use every function built-in with their software application applications. We tend to determine those we find handy and stop.




Here are five functions within Microsoft Word, the word-processing software in Microsoft Office that I utilize in my service to save time and money.




  1. Develop and design your business’s letterhead, picking from a selection of complimentary clip art from Microsoft.



    One thing every organization needs is main letterhead. You don’t have to purchase it. If you know the design you desire, you can produce it in Microsoft Word and wait as a template to utilize time and again.



    Creating a letterhead doesn’t need to be complicated; it can be as easy as the company address, name and telephone number. Word provides a wide range of fonts, and you can vary type sizes.



    You might want to include art to your letterhead. You can scan in your logo design and use it in your letterhead. Or there is another choice.



    If you desire to add a flower, Microsoft has more than 1,000 styles. The clip art collection is offered to registered users of Word.

    Microsoft also uses free design templates for labels, letters and forms. (Most run in Word, although some require other software programs.

    In some cases you need to make an advertising pitch to all of your customers. Or you desire to reveal a change in your personnel.

    Generally, Word uses a list of names and addresses from a table. The table can be produced in Word, in Microsoft Access or perhaps in Microsoft Outlook. All belong to Microsoft Office.



    This certainly works best with planning. You’ll most likely need a database and Access is the much better method to choose that. But the discovering curve here is much steeper than putting everything in Excel (likewise part of Microsoft Office). I’ll use Excel as the example however remember that you have more options.




    Start this process with your letter. The very same letter goes to everybody; you can’t do a lot of customisation. When you compose the letter, leave space for the person’s address and the salutation.



    When establishing Excel, you undoubtedly need the person’s name and address. You’ll also require a salutation field. If Rocky Jones is one of the people receiving the letter, you may desire the salutation to be Dear Rocky. 바카라사이트 The salutation may be Dear Dr. Jones if your relationship with Dr. Rocky Jones is more formal. The names in the Salutation column would be “Rocky” or “Dr. Jones.”




    Next, open your letter. Follow the wizard’s instructions on the right side of the screen.

    In addition to letters, you can address envelopes and labels with Mail Merge. It can make life a lot easier.



  2. Include a watermark to a document so everybody knows that it is a draft.



    You do not want it mistaken for the ended up product if you are flowing a proposal to your personnel. A good way to prevent that is a watermark that says “Draft,” “Confidential,” “Sample” or anything else you ‘d like.



    A watermark is plainly noticeable on the document, but does not harm the legibility of the writing. You can even establish it in a range of colours.



    You can likewise utilize a photo for a watermark. Suppose you run a flower store. You can use an illustration or photo of a flower that would appear on whatever you print. How cool is that?




    To utilize the watermark, click Format > > Background > Printed Watermark. Make your choices and click OK. If you anticipate to utilize a watermark frequently, create a design template (see No. 1 above).



    Keep in mind that there is a great line between cool and irritating. If individuals need to have a hard time to check out the file due to the fact that of the watermark, they may quit. Make sure you have “semitransparent” or “washout” selected.



  3. Keep an eye on changes that individuals are making to files.




    When a sales strategy or another file is returned to you, it is often challenging to see changes made by others. Word has a simple way to reveal them to you.



    Here are the directions for Word 2002/2003: First, open the newer Word document. Browse to the original Word document.

    For Word 97/2000: Click Tools. Discover the original Word file and click it when so it is highlighted.

    Sometimes, the development of a file is so strenuous that we forget what we’re trying to do. Recalling at previous variations can assist.



    That’s easy to do in Word. Click File > > Versions. Select “Automatically save a variation on close.” Every time you close the file, that variation will be conserved.




    Follow the very same course when you want to look at an old variation. All of the variations will be noted in package. The most current will be on top. Highlight the version you click and desire Open.




    You can shut off this “versioning” function by clearing the check mark from “Automatically conserve a version on close.” Or, you can erase individual versions. Just highlight the ones you wish to dump and click Delete.



  4. Use a faster way for a number of your tasks.




    For some

    Basically, Word utilizes a list of names and addresses from a table. Here are the guidelines for Word 2002/2003: First, open the newer Word document. Search to the initial Word file. For Word 97/2000: Click Tools. Find the original Word file and click it once so it is highlighted.