5 Tips and Tricks for Using Word for Business

Helpful functions can save you money and time

Most people don’t use every function built-in with their software applications. We tend to determine those we discover handy and stop.

Here are five features within Microsoft Word, the word-processing software application in Microsoft Office that I use in my company to conserve money and time.

  1. Develop and develop your company’s letterhead, choosing from an array of complimentary clip art from Microsoft.

    One thing every company requires is main letterhead. You do not have to buy it. If you know the style you desire, you can create it in Microsoft Word and wait as a template to utilize time after time.

    Developing a letterhead does not have to be made complex; it can be as easy as the business telephone, name and address number. Word supplies a wide variety of typefaces, and you can differ type sizes.

    You may wish to add art to your letterhead. You can scan in your logo and use it in your letterhead. Or there is another alternative.

    Microsoft preserves a huge collection of totally free clip art. For instance, if you want to include a flower, Microsoft has more than 1,000 designs. The clip art collection is offered to registered users of Word. You’ll find it at Microsoft Office’s Design Gallery Live.

    Microsoft also provides complimentary design templates for letters, kinds and labels. They’re located in the Template Gallery. (Most run in Word, although some require other software programs. The job management templates require Microsoft Project 2000 or a later variation.)

  2. Send the exact same letter to many individuals without addressing each separately.

    Often you need to make an advertising pitch to all of your consumers. Or you wish to reveal a modification in your staff. This can appear difficult however it does not need to be. Word’s Mail Merge tool streamlines things significantly.

    Generally, Word utilizes a list of names and addresses from a table. The table can be developed in Word, in Microsoft Access or even in Microsoft Outlook. All are part of Microsoft Office.

    This undoubtedly works finest with planning. You’ll most likely need a database and Access is the better way to opt for that. The finding out curve here is much steeper than putting everything in Excel (also part of Microsoft Office). I’ll utilize Excel as the example but bear in mind that you have more options.

    Start this procedure with your letter. The very same letter goes to everybody; you can’t do a lot of customisation. When you write the letter, leave space for the individual’s address and the salutation. 카지노사이트

    When establishing Excel, you undoubtedly require the individual’s name and address. You’ll likewise require a salutation field. You may desire the salutation to be Dear Rocky if Rocky Jones is one of the individuals receiving the letter. The salutation might be Dear Dr. Jones if your relationship with Dr. Rocky Jones is more formal. So the names in the Salutation column would be “Rocky” or “Dr. Jones.”

    Next, open your letter. Click Tools > > Mailings and letters > > Mail Merge. Follow the wizard’s instructions on the best side of the screen. To select recipients of your letters search to your list of contacts in Excel, Outlook or another database.

    In addition to letters, you can deal with envelopes and labels with Mail Merge. It can make life a lot simpler.

  3. Add a watermark to a document so everyone understands that it is a draft.

    You do not desire it incorrect for the ended up item if you are flowing a proposal to your personnel. A great way to avoid that is a watermark that says “Draft,” “Confidential,” “Sample” or anything else you ‘d like.

    A watermark is plainly noticeable on the file, but does not damage the legibility of the writing. You can even establish it in a range of colours.

    You can also utilize a photo for a watermark. You can use a drawing or image of a flower that would appear on everything you print.

    To utilize the watermark, click Format > > Background > Printed Watermark. Make your choices and click OK. If you expect to utilize a watermark frequently, produce a template (see No. 1 above).

    Remember that there is a great line between annoying and cool. If people should struggle to read the file since of the watermark, they may provide up.

    When a sales strategy or another document is gone back to you, it is sometimes challenging to see modifications made by others. Word has a basic way to show them to you.

    Here are the directions for Word 2002/2003: First, open the more recent Word file. Browse to the initial Word file.

    For Word 97/2000: Click Tools. Go to Track Changes. Click Compare Document. Once so it is highlighted, discover the original Word file and click it. Click Open.

    In some cases, the advancement of a document is so strenuous that we lose sight of what we’re attempting to do. Looking back at previous versions can help.

    That’s easy to do in Word.

    When you want to look at an old variation, follow the very same course. All of the versions will be noted in the box.

    Or, you can erase specific versions.

    For some

    Generally, Word uses a list of names and addresses from a table. Here are the instructions for Word 2002/2003: First, open the newer Word file. Browse to the initial Word file. For Word 97/2000: Click Tools. Find the initial Word document and click it once so it is highlighted.