5 Tips and Tricks for Using Word for Business

Useful functions can save you time and money

Most individuals don’t utilize every feature built-in with their software applications. We tend to identify those we find practical and stop.

Here are five functions within Microsoft Word, the word-processing software application in Microsoft Office that I use in my organization to save time and money.

  1. Create and develop your business’s letterhead, choosing from a range of complimentary clip art from Microsoft.

    Something every company needs is main letterhead. You don’t have to purchase it. If you know the style you desire, you can develop it in Microsoft Word and wait as a design template to use repeatedly.

    Producing a letterhead does not have to be made complex; it can be as simple as the business name, address and telephone number. Word supplies a wide array of fonts, and you can vary type sizes.

    You might want to add art to your letterhead. You can scan in your logo design and use it in your letterhead. Or there is another option.

    If you want to include a flower, Microsoft has more than 1,000 designs. The clip art collection is readily available to signed up users of Word.

    Microsoft also uses free templates for kinds, letters and labels. They’re located in the Template Gallery. (Most run in Word, although some require other software application. For instance, the job management design templates need Microsoft Project 2000 or a later variation.)

  2. Send the exact same letter to many people without addressing each individually.

    Sometimes you need to make a marketing pitch to all of your clients. Or you want to announce a change in your personnel.

    Basically, Word uses a list of names and addresses from a table. The table can be created in Word, in Microsoft Access or even in Microsoft Outlook. All are part of Microsoft Office.

    You’ll probably need a database and Access is the better method to go for that. The finding out curve here is much steeper than putting everything in Excel (also part of Microsoft Office).

    Start this process with your letter. The same letter goes to everybody; you can’t do a great deal of customisation. When you compose the letter, leave area for the person’s address and the salutation.

    When establishing Excel, you obviously need the individual’s name and address. You’ll likewise need a salutation field. If Rocky Jones is among individuals getting the letter, you might desire the salutation to be Dear Rocky. 카지노사이트 The salutation might be Dear Dr. Jones if your relationship with Dr. Rocky Jones is more official. So the names in the Salutation column would be “Rocky” or “Dr. Jones.”

    Next, open your letter. Follow the wizard’s instructions on the best side of the screen.

    In addition to letters, you can deal with envelopes and labels with Mail Merge. It can make life a lot easier.

  3. Add a watermark to a document so everyone knows that it is a draft.

    You don’t desire it incorrect for the ended up item if you are circulating a proposal to your staff. A good way to avoid that is a watermark that states “Draft,” “Confidential,” “Sample” or anything else you ‘d like.

    A watermark is plainly visible on the document, but does not damage the legibility of the writing. You can even develop it in a variety of colours.

    You can also use a picture for a watermark. You can utilize an illustration or image of a flower that would appear on everything you print.

    To use the watermark, click Format > > Background > Printed Watermark. Make your selections and click OK. If you expect to utilize a watermark regularly, create a design template (see No. 1 above).

    Keep in mind that there is a fine line between irritating and cool. If individuals should have a hard time to read the document due to the fact that of the watermark, they might quit. Make sure you have “semitransparent” or “washout” chosen.

  4. Watch on modifications that individuals are making to documents.

    When a sales plan or another document is gone back to you, it is often difficult to see changes made by others. Word has a basic way to show them to you.

    Here are the directions for Word 2002/2003: First, open the more recent Word file. Browse to the original Word document.

    For Word 97/2000: Click Tools. Discover the initial Word file and click it once so it is highlighted.

    Sometimes, the advancement of a file is so difficult that we forget what we’re attempting to do. Recalling at previous versions can assist.

    That’s easy to do in Word.

    When you want to look at an old variation, follow the very same path. All of the versions will be listed in package. The most current will be on top. Highlight the variation you desire and click Open.

    Or, you can delete specific variations.

    For some

    Basically, Word utilizes a list of names and addresses from a table. Here are the instructions for Word 2002/2003: First, open the newer Word file. Browse to the initial Word document. For Word 97/2000: Click Tools. Find the initial Word document and click it as soon as so it is highlighted.